It is essential to use your Outlook Contacts correctly. Set them up and keep all your records tidily and complete, including an image if you have one. This makes you less reliant on your 'Quick Complete' function in Outlook and allows added functionality of synchronisation between iphones, blackberries and other remote devices.

Contacts can be categorised and searched through efficiently and can even include birthdays and reminders, multiple addresses, email addresses and phone numbers. The efficient use of Microsoft Outlook Contacts allows you to be effective in your work, email and correspondence.

Recently we have had several clients receive fake LinkedIn invitations resulting in virus attacks to workstations. It is important to be aware of any email containing a link to an external source.

Often you can tell the destination of a link by hovering your mouse over it – if it does not look like a genuine address, then login to the external site, such as Linked In and check your messages and invitations directly, do not click on the links within emails. Be smarter than the spammer and more vigilant over your virus awareness.